In this article, you will learn how to respond to in-person audition notifications for your clients. When a Casting Director requests to audition an actor, you will receive a cMail regarding the appointment information.
Responding to The Schedule
1) First, visit the "Auditions," tab at the top of the page.
Here you can filter by type of audition, confirmation status, date range, the Actor's name, the role, or the Casting Director.
Note: An alternative way of reaching the same page is to click the audition notice in your cMail inbox.
2) In the Audition Notice, you will be able to view the contents of the audition. This will include the address, parking information, sides, and any other instructions the Casting Director may have.
3) At the top of the page, click the "Preview and Send All," button to send the audition cMail to your all your clients for them to view. Or, hit "Preview and Send," for an individual actor. They will receive a notification of their audition in their Actors Access account, as well an email alerting them to the message. They will also automatically receive any sides that were attached directly to the invitation. When you forward this, you can modify the audition instructions (or choose not to include them), add any notes, and modify any sort of details that were included with the invitation. However, you cannot modify the role or the role description. Once you are ready to send the invitation, click on the "Send" button.
Note: From their cMail notice, the client will have the ability to confirm the audition directly to Casting, but if they request a time change or decline the audition you will be notified first.
4) With Eco Cast Live Auditions, clients will need to have an Actor's Access account. For those that don't currently have one, you'll be able to invite them sign up for an account for free. Click the, "Invite to Actor's Access," button and then enter their e-mail before forwarding. Once the client is registered, they automatically have access to the forwarded audition.
5) At the bottom of the page, you have three options in order to respond to the Casting Director. Here they are below:
- "Confirmed": You're confirming the client's appointment time. If allowed by the Casting Director, response notes are optional.
- "Reschedule": This means you're requesting a time change within the schedule for your client. You're required to leave a note with this option to suggest alternate times.
- "Decline": This means the actor cannot make the audition or is passing on the project. You're required to leave a note as to why, or if you'd like to request a self-tape.
Note: Once you've made your choice, the Casting Director will be notified of your decision. You can undo a "Confirmed" choice, however if you choose "Decline," or "Reschedule," you cannot undo this.
6) After you've submitted your confirmation, a green check-mark will display next to the button to indicate your response.